AGM

 

The 2016 Annual General Meeting of BAM Estate Ltd will be held in the Marquee at the Estate Office, 18b Avenue Mansions, Finchley Road, London NW3 7AU on Thursday the 8th day of September 2016 at 8.00 p.m..  Formal Notice has been sent to all shareholders in accordance with the Articles of Association.

 

A member entitled to attend and vote is entitled to appoint a proxy to attend and, on a poll, vote in his stead.  [A proxy may demand a poll.]  A proxy need not be a member of the company.  Proxy forms must be lodged at the Registered Office of the company (the Estate Office) not less than 48 hours before the AGM i.e. before 8.00 p.m. on Tuesday 6th September 2016.  The Board recommends that the form of proxy enclosed with the Notice be used as other forms may be rejected if they do not comply with the Articles of Association.

 

Voting at the AGM

 

Inside the entrance to the marquee will be a desk manned throughout the evening by Estate staff at which members may register, and to which they may return their voting slips.

 

 Voting Slips
 

On arrival at the AGM shareholders who register will be given a voting slip enabling them to vote in the election of directors. The voting slip will contain provision for voting for or against each nominee and the option to abstain.
 

To register, shareholders must produce some form of personal identity if they are not recognised personally by the staff taking the register. Only one voting slip per shareholding is allowed. The voting slips will not carry any marking that could identify the shareholder, the share, or the address of the shareholders flat.
 

A resolution put to the vote of the meeting shall be decided on a show of hands unless a poll is demanded.

 

Voting slips will be collected in the Marquee and taken to the Estate Office for counting, and this will be under the control of our auditor with the Secretary in attendance. Shareholders will not be allowed in, but the candidates may be present to observe.

 

All used voting slips and forms of proxy will be retained by the Secretary for six months following the AGM, and will then be shredded.
 

Proxies

The Board recommends that proxy forms should allow for members to vote for, against, or abstain on all resolutions and that any shareholder should question the motives of anyone asking them to sign a proxy which does not offer these options.

The form of proxy enclosed with the Notice of AGM will contain provisions for voting for and against each nominee, and all other resolutions, together with options to abstain. It is not the only form in which a proxy may be appointed.

Any instrument appointing a proxy must comply with BAM’s Articles of Association.

Article 24 requires that members are given the opportunity to vote for or against each nominee standing for election as a director.

Article 1, regulation 71 of Table A of the Companies Act 1948, sets out the appropriate form for the instrument appointing a proxy.

Therefore, as a minimum, the instrument appointing a proxy should be in the following form or a form as near thereto as circumstances admit: –


“B.A.M. Estate Limited
 I/We, ……………………………………… of ………………………………….. being a member/members of the above named company, hereby appoint …………………….. of ……………………, or failing him ……………………………. of ……………………, as my/our proxy to vote for me/us on my/our behalf at the annual general meeting of the company, to be held on the 19th June 2014, and at any adjournment thereof.
Signed this …………………………. Day of …………………………….. 2014

This form is to be used in favour of/against the resolutions. Unless otherwise instructed the proxy will vote as he thinks fit.
The Resolutions
To elect ..name of nominee.. as a director     *in favour of/against the resolution
To elect ..name of nominee.. as a director     *in favour of/against the resolution
To elect ..name of nominee.. as a director     *in favour of/against the resolution
                                                                  *Strike out whichever is not desired.”

The appointment of a proxy may be contained in an electronic communication sent by the shareholder direct to the secretary at graham@bamestate.co.uk provided it is in the approved form and comes from a source known to be the shareholder.

 

In accordance with Clause 69 of Table A of the Companies Act 1948, forms of proxy must be deposited at the registered office not less than 48 hours before the AGM.

 

The form of proxy will be given to the proxy holder at the AGM to be used as the voting instrument by the proxy. In the absence of any indications on the form of proxy, the proxy holder can abstain or vote at his discretion.

 

A member may revoke their form of proxy by either completing in writing a form of revocation or by completing a new form of proxy and by delivering either to the registered office of the Company no later than 8.00 p.m. on Tuesday 17th June 2014

 

After Tuesday 17th June a member may revoke their form of proxy by completing in writing a form of revocation and handing it to the Company Secretary in person prior to the appointed time for commencement of the AGM.
 

Where a shareholder delivers more than one form of proxy, only the most recently dated will be accepted as the valid form of proxy.

 

The Proxy form will be retained by the Secretary following the AGM, and may be viewed by the member appointing the proxy during normal office hours within the two months following the AGM, to see how his/her votes have been cast.

 

Resolutions

 

Only those resolutions included on the Agenda as set out in the Notice of the Annual General Meeting may be voted on at the Meeting.

 

No other resolutions, or amendments to resolutions, may be put to the meeting.

 

The procedures for members to present a resolution to be included on the Agenda are set out in Part 13 of the Companies Act 2006, and advice may be obtained from the Company Secretary.